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How to use and change basic settings for various brands of software

1. Apple iLife

1.1. iPhoto: How to move the Library folder to a new location

This article shows you how to move the iPhoto Library folder or Library package to a new location.

This article has been archived and is no longer updated by Apple.
 

Note: The iPhoto library in iPhoto '08 or later is called a package.

      Pre-iPhoto '08            Post-iPhoto '08

 

The iPhoto Library folder or package contains imported photos and any albums you've created using iPhoto. If you want to move your iPhoto Library folder or package to a new location, you must move the entire folder or package and then identify its new location in iPhoto. The following steps only apply to iPhoto 2 and later. For iPhoto 1.1.1, refer to iPhoto 1.1.1: How to Move the iPhoto Library Folder to a New Location.

Note: If you move, delete, rename, or change files or folders in the iPhoto Library folder, you may be unable to see your pictures in iPhoto.

To move the iPhoto Library folder or package to a new location:

  1. Quit iPhoto if open.
  2. Open your Pictures folder and select the iPhoto Library.
  3. Drag the iPhoto Library folder or package to its new location.

If you are using iPhoto '08 or later, you can double-click the iPhoto Library icon in its new location to open iPhoto. iPhoto will remember this new location in the future.

If you are using iPhoto '06 or earlier, you will need to follow these steps to tell iPhoto where the Library is now located:

  1. Hold down the Option key on the keyboard and open iPhoto. Keep the Option key held down until you are prompted to create or choose an iPhoto Library.
  2. Click Choose Library.
  3. Locate and select the iPhoto Library in its new location.

1.2. iTunes for Mac: Moving your iTunes Media folder

Learn how to move your iTunes Media folder to a different location on your Mac.

 

If your hard drive is nearly full after you load your media into iTunes or you want to move your media files to another hard drive, follow these steps to move your media and keep your playlists, ratings, and play history.

Notes

  • Follow these steps to move the iTunes Media folder on a Windows PC.
  • If you created your iTunes library using iTunes 8 or earlier, the iTunes Media folder may be called "iTunes Music."

Before you begin, select the option to keep your iTunes media folder organized:

  1. Choose iTunes > Preferences.
  2. Click the Advanced button.
  3. Select "Keep iTunes Media folder organized."

  4. Click OK.

Note: If you move your media to an external hard drive, you must connect that drive to your computer to access your files. Remember to back up the media you have in iTunes.

Follow these steps to move your iTunes Media folder to a new drive and consolidate your library to the new location:

  1. Open iTunes.
  2. Choose iTunes > Preferences.
  3. Click the Advanced button.
  4. Click the Change button in the "iTunes Media folder location" pane. The Change iTunes Media Folder Location window appears.
  5. Choose where you want to save your new iTunes Media folder.
    Note: Your iTunes Media folder is named "iTunes Media" in ~/Music/iTunes/ (the tilde ~ represents your home directory).
  6. Click the New Folder button in the Change iTunes Media Folder Location window. The New Folder window appears.
  7. Enter the name of the new iTunes Media folder.
  8. Click Create.
  9. Click Open in the Change iTunes Media Folder Location window.
  10. Click OK in the Advanced window.
  11. iTunes 9 or later: Choose File > Library > Organize Library.
    iTunes 7 or iTunes 8 for Mac: Choose File > Library > Consolidate Library.
  12. In the Organize Library (or Consolidate Library) window, select "Consolidate files."
  13. Click OK.  
    Important: All of your media files should copy to the new location. There must be enough hard disk space available to copy all of your media files.
  14. After the folder copies, find your original iTunes Media folder and drag it to the Trash.
    Important: Keep the iTunes library files that may be in the same location as the iTunes Media folder. Learn about the iTunes library files.
  15. Quit iTunes and open iTunes again.
    • If you see the alert "The folder containing "iTunes Library" cannot be found, and is required. Please choose or create a new iTunes library," you may have moved the iTunes library files. You should move them out of the Trash and back to where they were.
    • If you can open and close iTunes without seeing the alert, empty the Trash.

1.3. iTunes for Windows: Moving your iTunes Media folder

Learn how to move your iTunes Media folder to a different location on your Windows PC.

 

Notes:

If your hard drive is nearly full after loading all your music and other media into iTunes, or if you just want to move all those music and media files to another hard drive on your system, here's a way to make the move while retaining all your playlists, ratings, and play history.

First make sure that the "Keep iTunes Media folder organized" option is checked in iTunes Preferences:

  1. Open iTunes.
  2. Choose Edit > Preferences.
  3. Click the Advanced tab in the Preferences window.
  4. Select the "Keep iTunes Media folder organized" checkbox.

    Keep iTunes Media f older organized checked

  5. Click OK.

Once you've done that, follow the next set of steps to change your iTunes Media folder location to the new drive and then consolidate your library to the new location. This not only copies your audio and media files over, it also retains your ratings and playlists.

Note: If you move your library to an external drive, you'll need to power up and connect the drive before starting iTunes. If you don't, iTunes will prompt you to either locate the library or to create a new library (which will result in an empty library). No matter what, it's always a good idea to have a backup of the media you have in iTunes.

  1. Open iTunes.
  2. From the Edit menu, choose Preferences.
  3. Click the Advanced tab in the Preferences window.
  4. Click the Change button in the iTunes Media folder location pane.
  5. In the Change Media Folder Location window that appears, navigate to the location where you would like your new Media folder to be created.

    Navigate to the desired new Media folder locaation

    Tip: In Windows Vista and Windows 7, click the triangles next to the folders and drives to navigate. In Windows Vista, the default location is:

     \username\Music\iTunes
    . In Windows 7, the default location is:
     \username\My Music\iTunes.


    In Windows XP and Windows 2000, click the plus signs next to the folders and drives to navigate. The default location is
     \Documents and Settings\username\My Documents\My Music\iTunes
    .
  6. Click the Make New Folder button in the Change Media Folder Location window.
  7. Enter the name of the new iTunes Media folder.
  8. Click OK in the Change Media Folder Location window. Click OK in the Advanced window.
  9. For iTunes 9 and 10:
    Choose File > Library > Organize Library
    For iTunes 8:
    Choose File > Library > Consolidate Library
    For iTunes 7 or earlier:
    Choose Advanced > Consolidate Library.
  10. A message will pop up.
    For iTunes 9 and 10:
    Place a check next to "Consolidate files" and click OK.
    Consolidate files checked

    For iTunes 8 and earlier:
    Click Consolidate.
    Consolidate button

    Important: This action copies all of your music and other media files to the new location. There must be enough hard disk space available to copy all of your files.

  11. After the folder has been copied, locate your original iTunes Media folder, and drag it to the Recycle Bin. Important: Don't remove the iTunes Library files that may be in the same location as the iTunes Media folder. For more information about the iTunes Library files, see What are the iTunes Library files?
  12. Quit and reopen iTunes.
    • If you receive the alert: "The folder containing "iTunes Library.itl" cannot be found and is required. Please create or choose an iTunes library," you most likely moved the iTunes Library files. If this is the case, move them out of the Recycle Bin and back to where they were.
    • If you do not encounter the above alert when opening and closing iTunes, empty the Recycle Bin.

2. Apple Mail

2.1. How to fix Apple Mail by rebuilding and reindexing the Mailbox

f your Apple Mail doesn't seem to be searchable and/or has become so slow it seems to hang your Mac -- or even displays incorrect email content, then it's time you attacked the problem: it's time to rebuild and reindex your Mailbox.

This isn't a trivial problem:

Mac users depend on Apple Mail for day-to-day email use, but as those messages come in and go out your Mailboxes will become bloated. When they do, Mail's performance will suffer and you'll find that even something as simple as downloading new messages takes an age.

Before we begin

  • Delete messages inside your Deleted Items and Spam folders
  • Delete messages you no longer need
  • Update to the latest version of Mail

Now you've done that, we may be able to improve things using these two tips:

How to fix Apple Mail

Step 1: Rebuild

Rebuilding a Mailbox in Mail sound daunting but it really isn't. Launch Mail, select one of your mailboxes and click on the Mailbox menu. At the bottom of the pane choose the Rebuild option. If you have a large mailbox, you can expect the process to take a few hours.

You must repeat this step for each one of your Mailboxes.

While the process takes place, you may experience system performance lag, as it can consume a lot of system resources and memory.

Another caveat, if you use IMAP or Exchange with any of the accounts, the process will redownload every message from the server, so you'll use a lot of bandwidth.

Now that you've completed these steps, work with Mail a little longer. If you are still having issues, or Mail fails to launch, you should try a manual reindex.

Step 2: Reindex

Manual reindexing of Mail messages is the only way to go if the  application has become so unresponsive it barely works at all, search is not functioning correctly or the app won't launch.

Mail will automatically attempt to reindex your messages if it detects problems with the mailboxes, but sometimes a manual reindex is the best option. If you are still having problems with Mail after following step one, try manual reindexing.

Quit Mail if it's open.

How to fix Apple Mail

To get to your home Library folder, hold down the Option key, then in the Finder choose Go > Library.

In ~/Library/Mail/V2/MailData, delete any file that begins with "Envelope Index," such as Envelope Index or Envelope Index-shm. (Before you actually delete the files, it makes sense to copy them to a folder on your desktop.)

Launch Mail and the app will build new Envelope Index files -- this can take a long time if there are numerous messages to go through.

If everything seems to be working correctly, you can now delete the copies of the "Envelope Index" files from your desktop.

In most cases, these two tips should solve most Mail problems -- I hope they help resolve yours. 

2.2. Repairing Mail after system upgrade

After upgrading to OS X Yosemite, you might find Apple's Mail application may crash or hang when you open it, preventing you from accessing any new messages. This can be exceptionally frustrating to manage, especially when it persists after restarting your system. If mail is constantly quitting after upgrading, and especially if it quits immediately when you open it, then there are several approaches you can take to fix this situation.

Launch Mail in Safe Mode

When you open Mail, the program will show the last Mail message that you had selected, and if this message contains errors or corruption that is causing the crash, then this may trigger Mail to always crash when opened. To bypass this and have Mail not select any mailbox or message to show when launched, open the program and immediately hold down the Shift key until Mail is opened. If this causes the program to launch successfully, then you can investigate which messages or mailboxes are causing the issue.

Boot your Mac into Safe Mode to launch Mail

Another approach is to boot OS X itself into Safe Mode by restarting and holding the Shift key down immediately when you hear the boot chimes. This will only load essential features of the operating system, and while you should expect it to run noticeably slower in this mode, it may allow Mail to load properly when launched. If this occurs, then reboot normally and try Mail again.

 

Remove Mail saved state

 

OS X will save window locations and the open documents for most open programs, so if you quit the program these items will be restored when it is next launched. If after upgrading OS X there is some problem with how the prior saved state of Mail is being handled, then this could be the reason for Mail crashing. Therefore, try removing Mail's saved state, and then re-launching Mail:

  1. Go to the Finder
  2. Hold the Option key and then select Library from the Go menu
  3. Go to the Containers > com.apple.mail > Data > Library > Saved Application State folder
  4. Locate and remove the folder called "com.apple.mail.savedState
  5. Re-launch Mail

Temporarily disable Mail accounts

Go to the Internet Accounts system preferences, and then uncheck the Mail option for each account you have listed there. When all are unchecked, open Mail to see if it will launch correctly. Then quit Mail, re-enable your Mail accounts in the System Preferences, and try opening the program again.

Uninstall or disable any third-party Mail add-ons

If you have any third-party programs that interface with Mail, then uninstall them. These can be password managers, or junk mail filters, content managers that will handle attachments, or security software for encrypting messages and connections. Sometimes these programs may simply not be updated to work with the new version of Mail, or may just be experiencing a temporary hiccup that will benefit from a reinstallation.

If you are uncertain if you have any such programs installed, then try going to the Library > Mail > Bundles folder and remove any items in it. There are libraries in OS X that have instances of this folder. The first is the global one at the root of your hard drive (Macintosh HD > Library), and the second one is the one in your user account, accessed by holding the Option key and choosing Library from the Go menu in the Finder.

Remove and rebuild Mail's container

Mail is a sandboxed application in OS X, meaning that like many other applications it and its resources are isolated from other processes for security and stability reasons. As part of this setup, OS X will create a virtual container in which the program accesses the system resources it needs, and does so by accessing parts of the OS X filesystem through a special directory tree in your account's library. This directory tree primarily contains aliases, but also contains files specifically for Mail, such as its preference and cache files.

If you remove the container for Mail, OS X will simply rebuild it and have Mail re-create the files it needs; however, doing so will clear out settings contained in these files, requiring you to set these up in Mail again. These can include mail accounts, signatures, smart mailboxes, and mail filters, so if you remove and rebuilt Mail's container, expect to set these up again.

With this in mind, before clearing Mail's container, be sure you have a full backup of your Mac. Then access the Go menu in the Finder with the Option key held down, and choose the menu item called "Library" that appears. In the Library folder, go to the Containers directory and move the folder called "com.apple.mail" to your Desktop (so you can restore it easily, if needed). After this, re-launch Mail, configure your e-mail accounts and other settings, and you should be up and running again.

Again, because of potential complications with setting up Mail, use this option after you have tried all others, after you have created a full backup, and only do so if you cannot get Mail to launch properly by any other means.

UPDATE (10/20/2014): Added information about removing Mail's container as an option.

2.3. Safely deleting an account without losing email

We should first emphasize that you should always make a full backup on your own computer of everything related to your mail programme before making any changes. Be sure to include messages and settings.

With the Apple Mail application, if a POP3 mailbox (an "account") is deleted, it removes all messages associated with that mailbox, deleting them from your computer — which may have the only copy of a message if you're not also storing them on our servers!

There are two kinds of mailboxes in Apple Mail — ones that sync with an associated email server (these will be your inbox, sent items, trash, drafts and junk) and "On My Mac" mailboxes that only exist on your Mac.

To ensure that you don't lose your email data when we delete your old email account copy all messages into an "On My Mac" mailbox before we delete your account (Note: your account will only be deleted on the day of migration).

First, make a new local mailbox to store the messages after your account is deleted. Go to Mailbox > New Mailbox and this box will show up:

Create a folder called:

1 inbox
2 sent items
3 trash
4 drafts
5 junk (if you want to keep your junk)

The folders will look like this once you've created them:

Now starting with your inbox, select all the messages. Drag them to '1 inbox' under On My Mac. Do the same for sent items, dragging them to '2 sent', Trash to '3 trash', drafts to '4 drafts' etc.

Continue to do this on a regular basis up until the date of your migration. In doing this, it will help to save time and improve the process when we switch your accounts over.

3. Windows Live Mail

3.1. Import EML to Windows Live Mail

See the given steps to understand how to import eml files into windows live mail. The given instructions clearly explains the complete process to import and find location of Window Live Mail Store. So, don't worry if you have to import EML into Windows Live mail. As well as you can find out "Where does Windows Live Mail store messages" and "Where does Windows Live Mail store contacts". Here you can find solution for both.

See the Simple Steps to Import EML:

  1. Open the Window Live Mail client on your system.
  2. Go to File > Click on Import Messages > Click on Windows Live Mail
  3. Click on Browse button. See the emails. Click on Next button.
  4. Either select all folders or a specific folder and then click on Next.
  5. Folder will start exporting. Click on Finish.

 

Find Out Your Windows Live Mail Store:

  1. Open Windows Live Mail, Select Tool > select Options.
  2. In Option Window, click on Advanced Tab and then click on Maintenance button.


  3. In the Maintenane Window, Click on the Store Folder.


  4. Now you can see the Store Location.

4. Microsoft Office 2016 for Mac

4.1. Rebuild the database for Outlook 2016

Outlook 2011 had a proprietary database format and we (as users) had very few options to work with it.
Outlook 2016 now uses a sqlite3 databases for its identity (just like Mail).
While there is very little we can run from the app itself in terms of maintenance or troubleshooting, in theory we should be able to tap straight into the database through sqlite3 itself.

********* NONE OF THIS IS PUBLISHED/APPROVED/SUPPORTED BY MICROSOFT FOR OUTLOOK FOR MAC *********

As none of this is officially supported, I would recommend
1) BACKUP the database before anything.
You need to backup the three files:

  • Outlook.sqlite
  • Outlook.sqlite-shm
  • Outlook.sqlite-wal

That are in the ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data folder.

2) QUIT Outlook. You can't run anything safely on the identity if it's still in use in Outlook itself.

- You can check the integrity of the database with the command:
(triple-click the command to select all, then copy)

/usr/bin/sqlite3 ~/Library/Group\ Containers/UBF8T346G9.Office/Outlook/Outlook\ 15\ Profiles/Main\ Profile/Data/Outlook.sqlite "PRAGMA integrity_check"

If everything is fine, the Terminal will return "OK"
If you get a warning there, then obviously something in wrong in the database. In theory, Outlook should detect issues and automatically attempt to fix them, but there are been reports in the forums of identity failures and users no longer able to open up their identities. It might be worth attempting other "rescue" operations in these cases using additional commands like ".dump" etc. (which is beyond the point of this post: search for your favorite sqlite How To or Forum page for additional information on how to repair a corrupted sqlite3 database).

- A number of websites have illustrated how "vacuuming" the envelope index could help speed things up and trim the database in Mail. I figured that the same should apply to Outlook too.
I ran the command in Outlook and the database shrunk a bit. No problem within Outlook whatsoever on my Mac, but who knows... (hence the very very strong suggestion to make a backup).
"Vacuuming" will rebuild the database file, reclaiming free space and defragmenting tables and index. I'm not sure whether Outlook is currently using auto_vacuum or not, but I have read reports of abnormally large Outlook database files which makes me suspect it's not always taking place as it should if it is even enabled.

You can vacuum the database using:
(triple-click the command to select all, then copy)

/usr/bin/sqlite3 ~/Library/Group\ Containers/UBF8T346G9.Office/Outlook/Outlook\ 15\ Profiles/Main\ Profile/Data/Outlook.sqlite vacuum

5. Microsoft Outlook 2011

5.1. Tips and Best Practices when connecting to an Exchange account

Introduction

Outlook 2011 brings much better Exchange connectivity to the Mac than was experienced before its release. It behaves much more like the Outlook for PC than Entourage did. It requires Exchange 2007 or better, with Exchange 2010 or better recommended.
Unfortunately, there are issues. Although more like the PC version, it is NOT a perfect replica. The following have all been seen:
-  Syncing and speed issues
-  Data corruption in the form of duplicated and/or missing items (Calendar & Mail)
-  Missing features that exist and are used in the PC version

The above items conspire to make it a less than ideal choice. It is, however, the best of the lot out there.

Below are some details regarding the issues we have seen at our university and some of the fixes or ideas that can be used to address those issues.


System Capacity

RAM
-  RAM plays a role; the more RAM the bigger the database the system can manage
-  Minimum should be 4 GB with 8 GB preferred for larger database/identities
     -  Manipulating a 20+ GB database in Entourage failed with 2 GB of RAM
     -  The same database task succeeded with 8 GB

Bandwidth
-  Minimum should be a fast DSL connection, with even that causing an identity creation taking many hours as it gets into the tens of gigabytes in size.
-  Consider downloading the message headers only if Outlook takes a long time to get or open messages.



Mailbox Considerations

Size
Regardless of the above notes about size, the real issue is the number of items, not the total size in bytes. Although a 20+ GB database is indeed huge, having it made up of a lot of small emails can be harder on the system than if it were fewer, larger emails.

Ideally, keep the Inbox, Contacts and Calendar to 1000 items or less. According to several sources, the totals should be kept to no more than about 2500 - 5000 items in any of the critical path folders, namely Calendar, Contacts, Inbox, and Sent Items folder. I consider 5000 to be in the danger range, based on personal experience with Concordia clients and recommend an upper limit of about 2500 or so.

Having a large number of items in a folder will mean than operations in that folder will take longer, such as adding a new column to the view, sorting on a new column, finds and searches.

One option is to create folders containing older items that are not ready to be archived to the local drive. One could create a structure of the following nature on the server itself:

Sample Mailbox Organization

Folder issues
Inbox syncs more often than other folders, once per minute:
  -  It is important to keep this folder clean
  -  When setting up an identity for the first time (or similar operation) the first 512 messages arrive, the rest is backfilled. No new mail is seen until this process is finished

Do NOT nest folders inside the Inbox. Place all those user-created folders at the same level as the Inbox. The user-created folders can contain sub-folders, although the greater the number of those can in turn add overhead to the system.

Make use of the export functions and the local storage afforded by the computer itself, if that is the only way to keep the bloat on the exchange server down to reasonable levels. It will mean that, like the PC, the mac user will be responsible for local backups but that is the price of keeping every single piece of email ever received or sent.


Presentation
Outlook shows similar folders grouped together, such as all Inboxes, by default. Presumably such a setting is viewed as a convenience. The problem is that it hides the true size and folder complement of the mail accounts from the user. As well, it opens the door to moving folders from one account's inbox to another by accident.

If, instead, we turn off that feature and view each account as separate entities, their true scope is then seen in one nice chunk. It also eliminates accidental moves from account to another.

The feature is located in the "General" tab in the Preferences.


Quota information
The user's quota is not reported fully from within Outlook 2011. As with previous generations of Outlook for PC, it is only possible to get the size of a given folder, including the parent Mailbox folder itself.

What is NOT available is the actual quota limit, something that is now easily done on a PC. That feature was added in PC Outlook 2010. Furthermore, it is not a good idea to assume that the user has your institution's default quota. There might already people with wildly differing quotas.  The differences could grow as people in your organization begin to use the new system more aggressively.

There is, however, a workaround if your organization uses Outlook Web Access (OWA):
    1)  Log into OWA
    2)  Place the mouse over the mailbox name in the folder list. The quota will appear in a message box.



Database / Identity Maintenance

The identity in Outlook is where the entire mail environment is stored for that user. The database is part of that identity and contains the actual mail and attachments. Like any database, the file(s) involved need cleaning and fixing on occasion.

Rebuild or not?
Should Outlook freeze upon launch, the usual culprit is the database. Rebuilding via the Database Utility is the usual fix. However, with Exchange only environments, another option is open to us. Assuming all the mail is on the server, it is often better to simply start from scratch. Using the Database Utility, one creates a new identity and points Outlook to that. Then one starts Outlook and creates the accounts all over again.

The previous identity can be kept for any mail stored locally. Better still would be to combine the export feature to create '.olm' files (Mac's '.pst' ) and simply re-import the data after making a new identity.



Conclusion

Keeping the critical areas of the server's Mailbox lean and clean as detailed above seems to go a long way in solving server based mail issues. For those who insist on keeping everything, encouraging archiving of some sort or another is the only alternative.

To recap:
-  Keep the number of items in the critical folders to a minimum.
-  Keep the number of plug-ins to a minimum.
-  Organize your email into a structure that facilitates both productivity and archiving.
-  Do NOT group similar items, forcing Outlook to display each account as a fully separate entity.
-  Downloading headers only is an option should Outlook still perform slowly.
-  Rebuilding is not always the way to go.


Sources:
Microsoft Technet
http://blogs.technet.com/b/exchange/archive/2005/03/14/395229.aspx

Valiant (Private consulting firm)
http://www.valiant-ny.com/2012/10/outlook-2011-for-mac-and-exchange-sync-issues/

MacRumors forum
http://forums.macrumors.com/showthread.php?t=1388594

 

5.2. Importing data into Outlook 2011

This article describes how to import Microsoft Entourage data, .pst or .olm files, and other data into Microsoft Outlook for Mac 2011. 

Note: Note: ANSI-formatted .pst files - Outlook 97-2002 Personal Folders Files format cannot be imported into Outlook for Mac. 

Import Outlook for Windows (.pst ) or Outlook for Mac (.olm ) data files

Before you start, make sure that the file that you want to import is located on your computer. For example, put the file in the Documents folder or in any other convenient location. 

Note You must configure Outlook 2011 for Microsoft Exchange Server before you follow these steps. Otherwise, the procedure will not work. 

  1. Click File, and then click Import.
  2. Click to select Outlook Data file (.pst or .olm). Click the right arrow
     
     
    to continue.

     
    x
  3. Select the kind of file that you want to import, and then click the right arrow 
     
     
    to continue.

     
     
    x
     
  4. Locate the .pst file or the .olm file. Select the file, and then click Import.

     
     
    x
     
  5. Click Done

     
     
    x
     

Import from Entourage 2008 or Entourage 2004

You must set up your Outlook 2011 email account before you can import. Set up or recover Hotmail, Gmail, or AOL (POP or IMAP) email in Outlook for Mac 2011  
After your Outlook 2011 email account is set up, follow these steps to import:
  1. Click File, and then click Import.
  2. Click to select Entourage information from an archive or earlier version. Click the right arrow
     
     
    to continue.

     
     
     
  3. Select Entourage 2008 or Entourage 2004, and then click the right arrow
     
     
    to continue.

     
     
     
  4. Select the items that you want to import. If you are not sure, do not make any changes at this point. Click the right arrow 
     
     
    to continue.

     
     
     
  5. Click the Browse button.
  6. Click Documents. Open the Microsoft User Data folder, and then open the Office 2008 Identities folder. Select your identity (click Main Identity).

    Note These steps are based on an assumption that you have only one identity, and you have not renamed it.


     
     


     
     
  7. Click the Choose button.
  8. Click the right arrow
     
     
    to continue, and then click Finish.

     
     

Import .csv or .mbox files

  1. Click File, and then click Import.
  2. Click to select Contactsor messages from a text file, and then click the right arrow
     
     
    to continue.
  3. Click to select Import Contacts from a tab (CSV) or Import messages from an MBOX- format text file, and then click the right arrow 
     
     
    to continue.
  4. Locate the file, select the file, and then click Import.  
  5. Click OK.

Import holidays

Sets of holidays for different countries, regions, and religions are included in Microsoft Office applications. You can add any of these holiday sets to your Outlook calendar. To do this, follow these steps:
  1. Click File, and then click Import.
  2. Click to select Holidays, and then click the right arrow
     
     
    to continue.
  3. Click to select the country, and then click the right arrow 
     
     
    to continue. 
  4. Click OK when you are prompted, "The holidays you selected have been added to the calendar."
  5. Click Finish.

5.3. The database could not be rebuilt (error)

Solution for this error:

 

    1. Make sure you are upgraded to Service Pack 2 (SP2) 14.2.1 - 14.2.2 (you can confirm this by opening Word and looking under about Word)
    2. Create a new blank Identity and remove the database (drag to trash)
    3. Quit Outlook.
    4. COPY these Data Records folders from the old Identity to the new blank Identity replacing the new identity folders. Do NOT replace the root Data Records folder. Only the sub-folders listed here.
      • Contacts
      • Events
      • Categories (not folders)
      • Mail Accounts
      • Message Attachments
      • Message Sources
      • Messages
      • Note
      • Signatures
      • Signature Attachments
    5. Select to rebuild the new Identity in database utility; ignore any message that tells you that you need to rebuild your database while the database utility is working.
    6. Open Outlook and your data should be back.

Most resources neglect to tell you to drag the new identity database to trash before you copy over the old identity records.  Also, they may tell you to copy over the old identity folders records instead of the categories records, but don't as that is likely to cause a problem; it did for me.

6. Microsoft Outlook 2010

6.1. How to troubleshoot performance issues in Outlook 2010

Firstly the following can temporarily cause Outlook to be slow:

Is Antivirus software running? Is Windows Desktop Search Indexing? Is Outlook reconciling the OST or PST file following an issue? Please see related page for further information on these topics.

Antivirus programs and personal firewall programs can change or remove packets, rewrite files on disk, or alter the memory of running programs. All of these can cause problems for Outlook. Disable any antivirus programs and personal firewall programs.

AVG AntiVirus is known to cause problems with Outlook and the Outlook Connector. You need to disable the email scanning portion of AVG antivirus for Outlook to work properly. On most versions of AVG, the systray icon will change to a gray color when this is done.

The Google Desktop Search can cause excessive memory use and hangs when used with the Outlook Connector. You should uninstall it to confirm that it is causing your problem. If it is not the cause, you may reinstall it.

Are you running the latest version of Outlook 2010?

We recommend that you install the latest applicable Service Packs (SP) and hotfix packages. For more information about the latest applicable updates, click the following article number to view the article in the Microsoft Knowledge Base:

2625547 How to install the latest applicable updates for Microsoft Outlook (US English only)
 
If running Kerio Connect Client, disable Outlook Instant Search

In Outlook 2007, there is an instant search option which can cause slowness in Outlook with KOFF. We have noticed significant improvements after disabling the Outlook instant search feature. Instructions are available on the following link: http://office.microsoft.com/en-ca/outlook-help/turn-instant-search-on-or-off-HA010237833.aspx

Note that KOFF has its own built-in searching, and does not depend on the Outlook Instant Search feature.

If running Kerio Connect Client, disable 'Group by' view

In Outlook 2003 and above, there is an option to show emails in groups. If you find that folders such as the 'Sent Items' take an excessive time to load, it is recommended to disable the 'group by' view, which is the view option, 'Show in groups'.

Do you have a large .pst file or .ost file?

If you have a large .pst or .ost file, you may experience application pauses while you perform typical operations in Outlook. These typical operations include reading email messages, moving email messages, and deleting email messages.

When you use Outlook 2010, the following .ost size guidelines generally apply: 

  • Up to 5 gigabytes (GB): This file size should provide a good user experience on most hardware.
  • Between 5 and 10 GB: This file size is typically hardware dependent. Therefore, if you have a fast hard disk and lots of RAM, your experience will be better. However, slower hard disk drives, such as drives that are typically found on portable computers or early-generation solid-state drives (SSDs), experience some application pauses when the drives respond. 
  • More than 10 GB: When the .ost file reaches this size, short pauses begin to occur on most hardware.
  • Very large (25 GB or larger): An .ost file of this size increases the frequency of short pauses, especially while you are downloading new email messages. However, you can use Send/Receive groups to manually sync your mail. For more information about Send/Receive groups, see the "Are you synchronizing many RSS feeds?" section.

With Outlook 2010, the maximum size for a .pst file is now 50 GB. The default maximum size for a Unicode .pst or .ost file is approximately 50 GB. The following Microsoft Knowledge Base article describes how to increase the maximum size of a .pst or .ost file:

832925 How to configure the size limit for both (.pst) and (.ost) files in Outlook 2007 and in Outlook 2003

The following blog post describes how to reduce the size of your local data file by using synchronization filters:

This is a stop-gap solution and is provided here for reference if you cannot reduce the size of your mailbox. For example, you may be unable to reduce the size of your mailbox if you have to maintain an archive of all email messages, both sent and received, over a time span of several years.

Do you have many items in a single folder?

If you use .ost or .pst files

If you have lots of items in any single folder, you may experience performance issues during certain operations in Outlook while you use local data files. If you use Outlook to connect to a mailbox that is located on a Microsoft Exchange Server and use Cached Exchange Mode, Outlook synchronizes email and other items to an Offline Outlook Data (.ost) file. If you use Outlook to connect to other email accounts, such as POP3 or IMAP, Outlook stores email and other items to a local Outlook Data (.pst) file. These performance issues are especially noticeable when you switch into and out of folders that contain a large number of items. 

If you have more than 50,000 items in a single folder, views other than Arrange By: Date can be slower. We recommend that you move several items in these larger folders to separate folders in the same store or to an archive store and that you use Arrange By: Date when you run Outlook 2010.

If you connect to Exchange in Online mode

If you are not using Cached Exchange mode, you should review one of the following resources. These resources document some performance issues on an Exchange server that has high item counts and restricted views. Additionally, the resources discuss how these performance issues might affect the overall client user experience.

For more information about poor performance when you are working with an Exchange Server mailbox folder that contains lots of items, click the following article number to view the article in the Microsoft Knowledge Base:  

905803 Outlook users experience poor performance when they work with a folder that contains many items on a server that is running Exchange

For information about the performance effect of high item counts and restricted views, visit the following Microsoft web sites:

Understanding the Performance Impact of High Item Counts and Restricted Views
 
Understanding Database and Log Performance Factors
 

Do you have any nonessential add-ins or out-of-date add-ins installed in Outlook?

If you have nonessential add-ins installed, you may want to remove them from Outlook. To view the add-ins that are installed, follow these steps:
  1. In Outlook, click the File tab.
  2. Click Options, and then click Add-ins to display a list of the COM add-ins that are installed.
By default, the following COM add-ins are included in Office 2010:
  • Microsoft Access Outlook Add-in for Data Collection and Publishing
  • Microsoft Exchange Add-in
  • Microsoft Outlook Social Connector
  • Microsoft SharePoint Workspace Proxy for Outlook Add-in
  • Microsoft SharePoint Server Colleague Import Add-in
  • Microsoft VBA for Outlook Add-in
  • OneNote Notes about Outlook Items
  • Windows Search Email Indexer
Any other add-ins that are listed under COM add-ins were installed by other software.

To determine whether the performance problem is caused by add-ins, run Outlook in safe mode. To do this, press and hold Ctrl when you start Outlook. When Outlook starts in safe mode, all COM add-ins and Exchange Server client extensions are disabled.

If the problem no longer occurs when Outlook is running in safe mode, it is likely that one of the add-ins is causing the performance issue. To troubleshoot possible problems that are caused by COM add-ins or Exchange Server client extensions, disable any items that you do not use regularly. Then, restart Outlook. If that does not resolve the problem, disable the remaining add-ins one by one. If that does not resolve the problem, the issue may not be caused by an add-in.

To disable COM add-ins, follow these steps:
  1. In Outlook, click the File tab.
  2. Click Options, and then click Add-ins to display a list of the COM add-ins that are installed.
  3. Select COM Add-ins in the Manage list, and then click Go.
  4. In the COM Add-Ins dialog box, click to clear the check boxes for any COM add-ins that you want to disable.
  5. Click OK, and then restart Outlook.

Reset Cache for Exchange, IMAP or KOFF

1. Close Outlook
2. Go to Control Panel -> mail -> accounts -> Kerio properties -> maintenance -> clear cache.
3.
Re-create the offline Outlook Data File (.ost). See related article if you're unsure how to do this.

Enable AutoArchive

Your Microsoft Outlook mailbox grows as you create and receive items. To manage the space in your mailbox or on the mail server you are using, you can move old items that are important, but rarely used, to an archive location. This storage process occurs automatically with AutoArchive, but you can customize most of the default settings. For further information please see related article.

Repair the Application from the Software Control Panel
 
-------------

The following should be done if the above has not worked:

Create a new Profile

The Outlook profile is a frequent cause of problems. Many problems can be resolved by creating a new profile.

To create a new Outlook profile:

  1. Open Control Panel -> Mail.
  2. Open "Show Profiles". You will see a list of your current profiles.
  3. Set "When starting Microsoft Office Outlook, use this profile" to Prompt for a profile to be used.
  4. Click "Add" to create a new profile. Follow the steps and create an account of Additional Type, Kerio MailServer
  5. Please make sure that you set "Default Delivery Location" to Kerio Outlook Connector Store. This is critical for Kerio Outlook Connector to function properly!
  6. Complete the account with the information you have used to create prior Outlook Connector accounts
  7. Do not create additional POP3 or IMAP accounts in this profile. This is not supported.

Note: When you create a new profile, you will not lose any mail, calendars or contacts. Your original profile will continue to be available. Your profile-specific settings will not be available in the new profile; these include default views, sorting options, and distribution lists.

Repair Outlook Data Files (.pst and .ost)

 

If your Microsoft Outlook Data File (.pst and .ost) won't open or you suspect that the data file is damaged, use the Inbox Repair tool (Scanpst.exe) to diagnose and repair errors in the file. The Inbox Repair tool checks the Outlook Data Files on your computer to see if they're in good shape.

  1. Exit Outlook, and browse to <drive>:\Program Files — or, if you see a Program Files (x86) folder on the same drive, browse to that instead. For example, C:\Program Files or C:\Program Files (x86).

  2. In the Search box, type Scanpst.exe.

If the search doesn't find Scanpst.exe, try searching in the alternative folder mentioned in step 2, above — Program Files or Program Files (x86).

  1. Double-click Scanpst.exe.

  2. In the Enter the name of the file you want to scan box, enter the name of the .pst file you want the tool to check, or click Browse to select the file.

  3. By default, a new log file is created during the scan. Or, you can click Options and choose not to have a log created, or to have the results appended to an existing log file.

  4. Click Start.

If the scan finds errors, you're prompted to start the repair process to fix them.

The scan creates a backup file during the repair process. To change the default name or location of this backup file, in the Enter name of backup file box, enter a new name, or click Browse to select the file you want to use.

  1. Click Repair.

    A copy of the log file is saved to the same folder as the .pst file.

  2. Start Outlook with the profile that contains the Outlook Data File that you repaired.

  3. Switch to the Folder List view in the Folder Pane by pressing Ctrl+6.

In the Folder Pane, you might see a folder named Recovered Personal Folders that contains your default Outlook folders or a Lost and Found folder. Although the repair process might recreate some of the folders, they may be empty. The Lost and Found folder contains any folders and items recovered by the repair tool that Outlook can't place in their original structure.

You can create an Outlook Data File, and drag the items in the Lost and Found folder into the new data file. After you've moved all the items, you can remove the Recovered Personal Folders (.pst) file. This includes the Lost and Found folder.

If you can open the original Outlook Data File, you may be able to recover additional items. The Inbox Repair tool creates a backup file with the same name as the original, but with a .bak extension, and saves it in the same folder. You may be able to recover items from the backup file that the Inbox Repair tool couldn't recover.

To recover items from the backup (.bak) file, make a copy of it and give the copy a new name with a .pst extension, such as bak.pst. Import the bak.pst file into Outlook, and then use the Import and Export Wizard to import any additional recovered items into the newly created .pst file.

See how to import a .pst file by reading Import Outlook items from an Outlook Data File (.pst).

6.2. Re-create an offline Outlook Data File (.ost)

Some account types, such as Microsoft Exchange Server, use an offline Outlook Data File (.ost). This type of data file is a copy of information saved on your mail server. If you encounter problems with an offline Outlook Data File (.ost), the file can be re-created by downloading a copy of your items again. We don't recommend repairing an offline Outlook Data File, so if your offline data file isn't usable, you should re-create it by doing the following:

  1. Exit Outlook.

  2. In Control Panel, click or double-click Mail.

Where is Mail in Control Panel?

Mail appears in different Control Panel locations depending on the version of the Windows operating system, the Control Panel view selected, and whether a 32- or 64-bit operating system or version of Outlook is installed.

The easiest way to locate Mail is to open Control Panel in Windows and then, in the Search box at the top of the window, type Mail.

Note    The Mail icon appears after Outlook starts for the first time.

The title bar of the Mail Setup dialog box contains the name of the current profile. To select a different existing profile, click Show Profiles, select the profile name, and then click Properties.

  1. In the Mail Setup dialog box, click E-mail Accounts.

  2. Click the Data Files tab, select the Exchange account, and then click Open File Location.

    A file explorer window opens to the location of the data file for the Exchange account. The Account Settings and Mail Setup dialog boxes will remain open, behind the file explorer window.

  3. Close the Account Settings and the Mail Setup dialog boxes, then return to the file explorer window.

    Important   Be sure to close these two dialog boxes before you delete the file. If they aren't closed, Windows may display an error message about a conflict.

  4. In the file explorer window, right-click the Exchange data file and then click Delete. The next time you start Outlook, a new .ost file is created for the account.

6.3. About Windows Desktop Search

Windows Desktop Search (WDS) indexes all data in .ost files and .pst files. However, the indexing of Outlook data occurs only when Outlook is running. Therefore, you may have to leave Outlook running overnight to determine whether performance issues are related to the building of your search indexes.

Performance issues may increase when Outlook is running in online mode. Such performance issues occur because running Outlook in online mode increases the load on the Exchange server. This performance issue is especially noticeable when Outlook is configured in a nondefault state to index the items from the Exchange server to the local client index, and if more than one user indexes the Outlook data at the same time by using Windows Desktop Search.

To determine the indexing status for Outlook data in Outlook 2010, follow these steps:

  1. Click the search box above the list of email messages. The Search tab is enabled as soon as you do this.
  2. In the Options section, click Search Tools, and then select Indexing Status.
  3. In the Indexing Status dialog box, view the number of items that remain to be indexed.

The built-in back-off mechanisms in the indexing component of Windows Desktop Search pause the indexing of Outlook data when the system is under heavy use. The easiest way to let the indexing finish is to leave Outlook running overnight.

Additionally, you can reduce performance issues by running Outlook in Cached Exchange Mode. In this mode, Windows Desktop Search searches the local copy of the mailbox instead of the mailbox content on the server.

6.4. Outlook reconciliation process causes delay

If the .pst file or the .ost file shuts down incorrectly, you may receive one of the following error messages the next time that you start Outlook:

  • Error message 1
    Outlook cannot open the data file filename until it has been checked for problems.
  • Error message 2
    Microsoft Office Outlook' exited without properly closing your Outlook data file 'drive:\Users\username\AppData\Local\Microsoft\Outlook\outlook.ost'. 'Microsoft Office Outlook' must be restarted. If this error message recurs, contact support for 'Microsoft Office Outlook' for assistance.
  • Error message 3
    The data file filename was not closed properly'. This file is being checked for problems.

If you receive one or more of these error messages, you may experience performance issues until Outlook finishes the reconciliation process for the .ost file or for the .pst file. The following gear icon appears in the status bar while Outlook checks the data file in the background:

 Outlook 2007 gear icon

When this icon disappears, the .pst file or the .ost file is reconciled. If you are running Outlook 2010, the reconciliation process will pause at shutdown and resume (from where it was paused) the next time that you start Outlook.

An incorrectly shut down .ost file or .pst file may occur for one of the following reasons:

  • Antivirus scanning of the file
  • Forced Microsoft Windows shutdown before the Outlook.exe process shuts down completely
  • Outlook add-ins

If you see this issue frequently, and you have to exit Outlook shortly before you shut down your computer, it may be better to shut down Windows while Outlook is still running. We recommend that you do this instead of exiting Outlook and then shutting down Windows shortly after that.

6.5. AutoArchive: Automatically move or delete older items

Automatically move or delete older items with AutoArchive

 

Your Microsoft Outlook mailbox grows as you create and receive items. To manage the space in your mailbox or on the mail server you are using, you can move old items that are important, but rarely used, to an archive location. This storage process occurs automatically with AutoArchive, but you can customize most of the default settings.

Note    The Archive command and AutoArchive feature doesn't appear for any account in your Outlook profile if you include an Exchange Server account and your organization uses Microsoft Exchange Server Online Archive. Your network administrator can also disable this feature.

Note    Items in your mailbox might be subject to your organization's retention policies or messaging records management. When applied to a Microsoft Exchange account, these policies take precedence over AutoArchive settings. The AutoArchive feature is removed from any Outlook profile that contains a Microsoft Exchange account with retention policies.

Review or change the default AutoArchive settings

AutoArchive moves items from their original location in Outlook to an archive file folder when they expire, that is, when they pass their aging period. You can also set options for items to be deleted when they expire.

Items are stored in their archived locations unless you change one or more AutoArchive settings, or choose to have the items automatically deleted when they expire. If the setting is to Delete expired items, those items are not archived but are deleted permanently. Items can be automatically deleted only before they are moved to their archive location. Items that are already archived can only be deleted manually.

Tell me more about when specific Outlook items expire

The different kinds of Outlook items, such as messages, appointments, and tasks, have different aging periods. These default aging periods do not change unless you change the settings for them manually. The default aging periods for Outlook items are as follows:

Folder

Aging period

Inbox and Drafts

6 months

Sent Items and Deleted Items

2 months

Outbox

3 months

Calendar

6 months

Tasks

6 months

Notes

6 months

Journal

6 months

Contacts

Do not expire

Note    Folders you create that contain the same type of items as Inbox, Calendar, Tasks, Notes, or Journal have the same default, six-month aging period.

The point at which an item begins to age is determined by its type:

Item type

When the aging period starts

E-mail message

The received date/time or when you last changed and saved the message, whichever is later.

Meeting, event, or appointment

The date when you last changed and saved the item, whichever is later. Recurring items are not AutoArchived.

Task

The completion date or when you last changed and saved the task. Tasks that are not marked complete are not AutoArchived. Tasks assigned to other people are archived only if marked complete.

Note

When you last changed and saved the note.

Journal entry

The date the Journal entry was created or when you last changed and saved the entry.

Contact

Contacts are not archived by default. However, you can manually archive them.

The first time that you run Outlook, AutoArchive is turned on by default and runs every 14 days. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived.

  1. Click the File tab.

  2. Click Options.

  3. Click Advanced.

  4. Under AutoArchive, click AutoArchive Settings.

  5. Select the Run AutoArchive every n days check box, and then specify how often to run AutoArchive.

  6. Select any other options that you want. You can choose to have old items deleted automatically at AutoArchive.

    Notes   

    • If you change the archive file listed under Move old items to, this new file will be used each time that AutoArchive runs.

    • Set the default folder options first, and then customize individual folder settings. Otherwise, you may unintentionally change the default settings.

    • For more information about AutoArchive settings, see AutoArchive settings explained.

Change the AutoArchive settings for an individual folder

  1. In the folder list in the Navigation Pane, right-click the folder that you want to change, and then click Properties on the shortcut menu.

  2. On the AutoArchive tab, select the options that you want.

7. Microsoft Outlook 2007

7.1. How to Import or export a folder in Outlook 2007

To export (archive, back-up) a mail folder do the following in Outlook 2007:

  1. Open Outlook.
  2. Click File -> Import and Export.
  3. Choose Export to a file, then select Personal folder file (.pst).
  4. Pick the folder to export (if you choose the topmost folder where it says Mailbox and check the include subfolders box all of your Outlook data will be exported).
  5. Decide where to save the exported file to using the Browse button.
  6. Decide what to do with duplicate data in case it happens. Go with the default if you are unsure.
  7. Usually select no encryption, but if you really need it then REMEMBER YOUR PASSWORD!

To import a folder(s) back in:

  1. Open Outlook.
  2. Click on the folder where you want to import your data into first.
  3. Click File -> Import and Export.
  4. Choose to Import from another program or file.
  5. Select Personal folder file (.pst) and then Browse to find the file to import.
  6. Choose your options regarding duplicate items.
  7. Select the folder to import from the list of folders that you backed up. Check the include subfolders box if you want folders within the top level folder to be imported.
  8. Choose to import into the current folder you selected when you started or into the same folder. Be careful with the same folder option, you can clutter one of your real folders this way by accident.

8. Microsoft Lync 2011

8.1. Setting up Microsoft Lync

Download the Client

The Microsoft Lync client can be downloaded from here.

Install the Client

Double click on the disc image within your downloads folder if the image fails to open automatically.

Click Continue on the "Install Microsoft Lync For Mac" screen or click the "Lync Installer" button in the Microsoft Lync window.  Follow the instructions for installing Lync.

Signing In

Click the Lync icon to start the application. This can be found either in your dock or by accessing the 'Go' menu from the Finder and selecting 'Applications.' Double click on the Microsoft Lync icon to launch the application.

If the login screen fails to open, please click on the Lync icon in the dock and then go to the 'Status' menu and 'Sign In'

(1) From the Sign In window enter your email address and leave the 'Sign In as' tab set to 'Automatic'.
(2) Enter your user ID. This is normally your network login credentials for the domain.
(3) Enter your password and select the 'Remember my password' check box. 

Click on the 'Sign In' button to complete the login process.

For more information about the Microsoft Lync: Mac 2011 client, see: http://www.microsoft.com/mac/enterprise/lync

​Note: Mac Lync 2011 passwords cannot be more than 16 characters in length.

9. Microsoft Office 2016

9.1. 'Compile error in hidden module:link' on launch (Word/Excel)

To fix go to ~/Library/Group Containers/UBF8T346G9.Office/User Content/Startup/Word/

Inside the above Word folder you'll find a new file (dated 30 Jun 16) called "linkCreation.dotm". Remove this file.

The issue should now be resolved.

9.2. The length of the full path of the Office document exceeds the maximum path length allowed

The full path of the Microsoft Office document includes the drive letter or server name, and all characters and folder names up to and including the name of the document. The entire path cannot be longer than 242 characters in Word, or 218 in Excel.

To correct this error

  • Make the complete path to the document shorter by saving it in a location that has fewer nested folders, or by shortening the file name of the document.

10. Filemaker Pro

10.1. Turn off the default screen

When you launch FileMaker, the default setting is this screen. It is useful if you are always creating new databases, otherwise it can be kind of annoying and confusing. So, my suggestion is to first turn off this screen. This is done by clicking the small check box near the bottom left of the screen, labeled 'No longer show this dialog'. (you can always turn it back on in the FileMaker Preferences screen).

Click the No Longer show this dialog option

Then click on the 'Open an existing file' button

and finally, click the OK button bottom right.

10.2. Add a favourite Host

Click on file menu and then Open...

Click Remote...

Select from the pop up tab favourite hosts

Click Add

Edit Favorite Host dialog box

Enter the following information: 
The IP address for the appropriate database and inside the Favorite Host's Name a meaningful name.

Then click save.

Note: you will have to click on the Hosts: (get the IP address from your manager) line in the Hosts box for the databases to show up in the Available Files area.

So now, click on the database you want on the right hand side and then click the 'Open' button.

11. Retrospect

11.1. How to run a full backup

Summary

This article describes how to run a full backup from an existing script using the 'Recycle Media Set' action. It is assumed that the most recent weekly or monthly backup failed and you now need to manually rerun the script. This article only applies to Retrospect versions 8 and 9.

Running a manual full backup

1. Before you can run a recently missed full backup, you need to know which script and media you are supposed to be working with. To identify the correct script and media, go to 'Activities' in the left side bar and then select 'Past' from the search criteria. Locate the date of the last full backup or current backup week.

In the example above, our current backup week is WK04 and can be clearly seen from the Destination column.

2. Now click on 'Scripts' from the left side bar. Select the appropriate script and click on 'Run'.

Tip: If you're unsure which script to choose, then go back to 'Activities', select the date of your missed backup and click on the 'Log' button. The first line will read 'Normal backup using <name of script>.

Our example above is pretty straightforward as the script is clearly named WK0204 and it's WK04 which we want to run.

3. Select the appropriate backup media set which in our example is WK04 and then select 'Recycle Media Set' from the 'Media Action' tab at the bottom of the window.

4. Ensure that the correct media is attached to your server.

5. Click on the 'Backup' Button.

6. You can monitor the progress of the backup by going back to 'Activities' and click on 'Running.'

If you see the a flashing tape/cartridge symbol next to 'Activities' in the side bar, then you must insert the correct media before the backup will continue.

This type of backup might take several hours to complete.

12. Adobe Creative Cloud

12.1. All Apps: Troubleshoot Windows system errors, freezes

Troubleshoot Windows system errors  

Symptoms of Windows system errors include a blank or flickering dialog box, a frozen cursor or screen, a blue screen, an unexpected restart, or a Windows error message.

Please review the following article: https://helpx.adobe.com/x-productkb/global/troubleshoot-system-errors-freezes-windows.html

12.2. Controlling Access to Adobe Creative Cloud Services

This information explains the requirements for using Adobe Creative Cloud software services in a coroporate environment. Although the applications are installed and used locally on each computer, for the licensing to operate, it is a requirement that each client computer can communicate with the Adobe servers at least once every three months. It is also useful if the applications can access the update servers to ensure the software remains up-to-date. The two primary addresses which must have unrestricted access are listed below. In addition, please read through the attached documents within this article. They will explain the requirements for running Adobe Creative Cloud Services on a corporate network and also additional Adobe servers which should be considered for whitelisting.

The following host/port combinations may need to be whitelisted when logging in with an Adobe ID to download, install, and activate licensing for applications via a Creative Cloud membership.

  • *.adobe.com:443
  • *.adobelogin.com:443

Please visit the Creative Cloud for enterprise website for further information: http://helpx.adobe.com/creative-cloud-enterprise.html

12.3. Issues when attempting to log into Adobe Creative Cloud

Solution 1: Update to the latest version of Creative Cloud.

In most cases, Creative Cloud downloads and installs the update automatically when you sign in. If you're unable to sign in from the Creative Cloud application, then do the following:

  1. Open a browser and navigate to https://creative.adobe.com/products/creative-cloud
  2. Sign in with the Adobe ID associated with your Creative Cloud account.
  3. Download and install the latest version of the Creative Cloud app.
  4. Launch Creative Cloud and sign in.

Solution 2: Clean up cached user login information.

  1. Close the Creative Cloud application.
  2. Navigate to the OOBE folder.
    Windows: [System drive]:\Users\[user name]\AppData\Local\Adobe\OOBE
    Mac OS: /Users/[user name]/Library/Application Support/Adobe/OOBE
  3. Delete the opm.db file.
  4. Launch Creative Cloud.

Solution 3: Reinstall Creative Cloud and clean up cached user login information.

  1. Uninstall Adobe Creative Cloud. 
    • Windows
    1. Open the Windows Control Panel > Programs And Features.
    2. Choose Adobe Creative Cloud and click Uninstall/Change.
    3. Follow the onscreen instructions.
    • Mac OS
    1. Open Finder and go to /Applications/Utilities/Adobe Installers.
    2. Double-click Adobe Creative Cloud to remove.
    3. Follow onscreen instructions.
  2. Repeat the steps from Solution 2 to clean up cached user login information.
  3. Repeat the steps from Solution 1 to reinstall the latest version of Creative Cloud.
  4. Launch Creative Cloud.

12.4. Troubleshoot the Welcome Screen

Disable the Welcome Screen

If you're using a trial, you cannot disable the Welcome Screen. We hope the tutorials will be helpful in getting started with Photoshop CC or learning about the new features available in Photoshop CC.

If you're a paid Creative Cloud member, after the Welcome Screen loads, scroll down to the bottom of the New Features, Getting Started, or Tips & Techniques sections. Select Don't Show Welcome Screen Again. To display the Welcome Screen again, choose Help > Welcome.

Note: In recent versions of Mac OS, scroll bars don't display by default. To turn them on, open System Preferences > General. Select Always or When Scrolling in the Show scroll bars section. 

If you are not able to get to the Don't Show Welcome Screen Again option, run the below script to turn off the Welcome Screen. You can view it by choosing Help > Welcome.

  1. Exit Illustrator, InDesign, and Photoshop.
  2. Download the prevent_project_hello_launching.jsx.zip file below. Remember the downloaded location.
  3. Double-click the downloaded file to decompress it. On Windows, choose to extract all files. The decompressed script is named prevent_project_hello_launching.jsx. Remember the location of the decompressed file.
  4. Copy the decompressed file to the following locations:
    1. Illustrator
      1. Windows: C:\Program Files\Adobe\Adobe Illustrator CC 2014\Support Files
      2. Macintosh: HD/Library/Application Support/Adobe/Startup Scripts CC/Illustrator
    2. InDesign
      1. Windows: C:\Program Files\Adobe\Adobe InDesign CC 2014\Scripts\startup scripts
      2. Macintosh: HD/Library/Application Support/Adobe/Startup Scripts CC/Adobe InDesign
    3. Photoshop CC 2014
      1. Windows: C:\Program Files (x86)\Common Files\Adobe\Startup Scripts CC\Adobe Photoshop
      2. Macintosh: HD/Library/Application Support/Adobe/Startup Scripts CC/Adobe Photoshop
  5. The Welcome Screen doesn't display until you remove the file or you view it via the Help menu.
* prevent_project_hello_launching.jsx.zip
Disable Welcome Screen script

Note: In Photoshop CC 2015, you can disable the Welcome Screen by going to Preferences > General and placing a check mark in the box next to "Do Not Show Welcome Screen On Launch."

Welcome Screen doesn't display 

The Welcome Screen is not visible for a subset of paid Creative Cloud and trial customers. All the learning content in the Welcome Screen is available with Creative Cloud Learn on Adobe.com: https://helpx.adobe.com/photoshop/tutorials.html

The Welcome Screen doesn't display for people who are not signed into their Creative Cloud account with their Adobe ID. Instead, you see a dialog box that says "To use the Welcome dialog, please sign in to Creative Cloud."

The Welcome Screen also does not display if you have something other than English set for the user interface language in Photoshop.

Welcome Screen freezes Photoshop or computer

Determine if the computer or Photoshop is frozen.

  • Move the Welcome Screen by dragging the title bar.
  • Close the Welcome Screen by clicking the close button.
  • Switch to another application.

If you cannot do any of the above, see "Welcome Screen is frozen".

If you can do any of the above, the computer has not frozen. If the "Welcome Screen is blank or content takes a long time to display", see Welcome Screen is blank.

Welcome Screen is frozen

The Welcome Screen could appear to be frozen, but is actually taking a long time to display. See the sections below to determine if it is frozen or not.

If the Welcome Screen is frozen, try these solutions:

Solution 1: Clear your recent files.

If the Welcome Screen is frozen, try closing the Welcome Screen. If you can close it and keep working in Photoshop, it could be that a file you recently opened contains characters that can cause this issue to occur. Choose File > Open Recent > Clear Recent File List to remove this data from Photoshop's history.

Solution 2: Update or disable your virus protection software.

An old or damaged version of virus protection software can prevent the Welcome Screen from displaying. Temporarily disable your virus protection software, and see if the Welcome Screen opens normally. If it does, reinstall or update your virus protection software.

Welcome Screen is blank

The Welcome Screen is HTML-based. Anything that can affect a web page loading can also affect the Welcome Screen,  including virus scanners, firewalls, and network connection issues.

Solution 1: Close the Welcome Screen and work in Photoshop.

The Welcome Screen might not be frozen, so try to close the Welcome Screen and continue to work in Photoshop.

Solution 2: Reset your preferences.

To re-create the preferences files for Photoshop, start the application while holding down Ctrl+Alt+Shift (Windows) or Command+Option+Shift (Mac OS). Then, click Yes to the message, "Delete the Adobe Photoshop Settings file?" 

Solution 3: Update or disable your virus protection software.

An old or damaged version of virus protection software can prevent the Welcome Screen from displaying. Temporarily disable your virus protection software, and see if the Welcome Screen opens normally. If it does, reinstall or update your virus protection software.

Solution 4: If you encounter a blank Welcome screen along with the message 'JavaScript Prompt - File:/// , SERVER CREDENTIALS REQUIRED', launch a separate browser and log in to your local network with your user name and password.

Solution 5: Whitelist the required URLs in your firewall

The following URLs are used to download the content of the Welcome Screen. If they are blocked, your Welcome Screen remains blank.

  • helpx.adobe.com
  • wwwimages2.adobe.com
  • adobe.demdex.net
  • stats.adobe.com

Solution 6: Disable your network connection

While a network connection is available, the Welcome Screen attempts to use it to update content. If there is any form of network security which blocks any part of this communication, the Welcome Screen will not load. If you are not connected to the Internet at all, the Welcome Screen loads using preinstalled offline content. If the Welcome Screen loads while disconnected from a network, it means a form of security not mentioned above may still be blocking the Welcome Screen. See Troubleshoot Connectivity Issues for further steps.

This article is based upon the following Adobe Knowledge Article: https://helpx.adobe.com/photoshop/kb/troubleshoot-welcome-screen-photoshop.html

12.5. Troubleshoot Mac OS 10.x system errors, freezes | Adobe software

Please refer to the following Adobe Article:

https://helpx.adobe.com/x-productkb/global/troubleshoot-system-errors-freezes-mac.html

Remember to look in the following locations when removing application settings:

Application Data (Global, all users, application-based):
Mac HD > Applications > Adobe Application Name > Look for a Presets folder or similar.


Library - Application Support (User-based):
Mac HD > Users > ~Username > Library > Application Support > Adobe > Adobe Application Name

 

Library - Preferences (User-based):
Mac HD > Users > ~Username > Library > Preferences > Adobe Application Name

13. Adobe InDesign

13.1. InDesign crashes upon launch while attempting to recover a damaged document

Issue

InDesign continues to crash each time you try to re-start.

Reason

Documents can become damaged while working on them in InDesign, or they can contain damaged information, for example, due to hard drive or other disk read/write errors. The situation can occur when InDesign opens the file initially, but then cause a crash because InDesign tries to read or write from or to a damaged portion of the file.

The InDesign document recovery feature tries to automatically open InDesign documents which were open during the time of an application crash. If the document it is trying to open is damaged, then it can cause InDesign to crash each time you restart InDesign.

Solution

Remove the file or files from the document recovery folder.

Move these files to your desktop, and attempt to recover them using the methods described in, "Troubleshoot damaged InDesign documents" (TechNote kb403982).

You can change the document recovery folder in the user preferences. The default path is listed below, but check the location in Preferences > File Handling > Document Recovery Data to be certain.

  • On Mac OS:

    /[Hard Drive]/Users/[User Name]/Library/Caches/Adobe InDesign/Version [#.0]/InDesign Recovery
  • On Windows XP:

    C:\Documents and Settings\[User Name]\Local Settings\Application Data\Adobe\InDesign\Version [#.0]\en_US\Caches\InDesign Recovery
  • On Windows Vista and Windows 7:

    C:\Users\[User Name]\AppData\Local\Adobe\InDesign\Version [#.0]\en_US\Caches\InDesign Recovery

14. Sage Payroll

14.1. Restore software to default settings

To restore the software to default setting which will enable you to select a new company data location, you must do the following:

Go to the C Drive, programdata folder and the Sage Payroll.

Rename the following files:

pay.usr to pay.old
payroll.usr to payroll.old

Check the paydata text file to ensure that paydata still points to the C Drive>program files where the application is stored locally.

Now launch Sage Payroll. You will need to enter your serial number and license details. Sage technical support will provide this if they are lost.

Once the licensing has been entered, you will then be able to enter the company data location. You can do this by either browsing to the correct location or entering the folder path manually.

15. Internet Explorer

15.1. Support Versions of IE from January 2016

Operating SystemSupported version of Internet Explorer (as of January 12th, 2016)
Windows Vista SP2 Internet Explorer 9
Windows Server 2008 SP2 Internet Explorer 9
Windows 7 SP1 Internet Explorer 11
Windows Server 2008 R2 SP1 Internet Explorer 11
Windows Server 2012 Internet Explorer 10
Windows 8 Microsoft recommends upgrading to Windows 8.1
Windows 8.1* Internet Explorer 11
Windows Server 2012 R2* Internet Explorer 11
Windows 10* Internet Explorer 11
Windows Server 2016 Preview* Internet Explorer 11

 

15.2. Fixing site display problems with Compatibility View

Sometimes, websites don't look like you expect them to – images might not appear, menus might be out of place and text could be jumbled together. This might be caused by a compatibility problem between Internet Explorer and the site you're on. Sometimes, this can be fixed by adding the site to your Compatibility View list.

To add a site to the Compatibility View list

  1. Open the desktop, and then tap or click the Internet Explorer icon on the taskbar.

  2. Tap or click the Tools button Tools, then tap or click Compatibility View settings.
  3. Under Add this website, enter the URL of the site you want to add to the list, then tap or click Add.

Note

  • If you add a site to the Compatibility View list and the page looks worse, the problem might not be compatibility and you should remove the site from the list.

Once you've turned on Compatibility View, Internet Explorer will automatically show that site in Compatibility View each time you visit it. You can turn it off by removing it from your compatibility list.

16. Firefox

16.1. Recovering important data from an old profile

A Firefox profile stores all of your important data, such as your bookmarks, history, cookies, and passwords. This article explains how to copy the files to a new profile, lists important files in the profile and describes what information is stored in these files.

If you are having a problem with Firefox then sometimes, rather than trying to find and fix the exact cause of the problem, it is easier just to make a new Firefox profile and copy your most important data over to it. The Refresh Firefox feature will do this for you automatically.

Note: Because your preferences and extensions are often the causes of problems, this article does not explain how to copy these between profiles. Therefore, if you follow the steps in this article, you will have to reinstall your extensions and reconfigure your Firefox preferences afterward.

Back up your current profile

Before starting it is recommended that you make a complete backup of your existing Firefox profile in case something goes wrong. Please read the Back up and restore information in Firefox profiles article for instructions on how to do this.

Create a new Firefox profile

For information on how to create a brand new Firefox profile, please read the Use the Profile Manager to create and remove Firefox profiles article, paying specific attention to the Creating a profile section.

Copying files between profile folders

Note: Firefox must be closed down while copying files between profile folders.
    1. Open your profile folder:

      Click the menu button New Fx Menu , click help Help-29 and select Troubleshooting Information. The Troubleshooting Information tab will open.

    2. Under the Application Basics section, click on Show in Finder. A window with your profile folder will open.
Note: If you are unable to open or use Firefox, follow the instructions in Finding your profile without opening Firefox.
  1. Click the menu button New Fx Menu and then click Quit Close 29 .

  2. Hold down the Ctrl key while you click on a file you want to copy and choose Copy.
  3. Open the new Firefox profile folder.
  4. Hold down the Ctrl key while you click inside the profile folder and choose Paste Item.

Repeat steps 4-6 for each file you wish to transfer over to your new profile folder.

While copying your personal data from an old Firefox profile to a new Firefox profile, it is possible that you could copy over the file that is causing the problem you are trying to get rid of! The more files you copy over, the greater the chance of this happening. It is therefore recommended that:

  • You copy over only the minimal amount of files that contain your most important data that you simply can't live without.
  • You copy over a few files at a time, and then check that the problem you are trying to get rid of hasn't returned.

Your important data and their files

Bookmarks, Downloads and Browsing History

  • places.sqlite

This file contains all your Firefox bookmarks and lists of files you have downloaded and of websites you have previously visited. For more information see Create bookmarks to save your favorite webpages.

Passwords

Your passwords are stored in two different files, both of which are required:

  • key3.db - This file stores your key database for your passwords. To transfer saved passwords, you must copy this file along with the following file.
  • logins.json - Saved passwords.

For more information see Password Manager - Remember, delete, change and import saved passwords in Firefox.

Site-specific preferences

  • permissions.sqlite

This file stores many of your Firefox permissions that are decided on a per-site basis. For example, it stores which sites are allowed to, or blocked from setting cookies, installing extensions, showing images, displaying popups, etc.

Search engines

  • search.json

This file stores the search engine data. For more information see Use the Search bar in Firefox.

Personal dictionary

  • persdict.dat

This file stores any custom words you have added to Firefox's dictionary. If you have never added a custom word to the Firefox dictionary, then you will not have this file. For more information see How do I use the Firefox spell checker?.

Autocomplete history

  • formhistory.sqlite

This file remembers what you have searched for in the Firefox search bar and what information you have entered into forms on websites. For more information see Control whether Firefox automatically fills in forms.

Cookies

  • cookies.sqlite

Cookies are used by websites for a variety of reasons, some of which include keeping you logged in to a website you have previously logged in to, remembering any preferences a website has allowed you to set, authenticating you as a person who has visited a specific website before, etc.

Security certificate settings

  • cert8.db

This file stores all your security certificate settings and any SSL certificates you have imported into Firefox.

File types and download actions

  • mimeTypes.rdf

This file stores your preferences with respect to what Firefox does when it comes across known file types, such as whether you want to save a file or open it with a specific application. For more information see Change what Firefox does when you click on or download a file.



Based on information from Transferring data to a new profile - Firefox (mozillaZine KB)